Part-Time Accounting & Administrative Assistant

Support SquareWorks’ Financial and Administrative Functions

We are looking for someone enthusiastic, positive, energetic and with a strong attention to detail to join our team and help us manage our day-to-day Accounting and Administrative Operations. This position requires a commitment of 20 hours per week with the potential to work partially remote if highly responsive. Our office is located in Downtown Crossing / Financial District at 101 Arch Street in Boston, MA.

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Overview of Position

We’ll rely on you to:

  • perform the monthly close and account reconciliations to enable timely and accurate monthly financial reporting.
  • perform all A/R functions including customer invoicing, collections and cash application process for all our business lines, which include billing for professional services and software subscriptions.
  • perform all expense management functions – including expense entry, monthly reporting, and expense reimbursement process.
  • perform all accounts payable functions, including receiving vendor invoices, scheduling payments accordingly and ensuring timely payments to all vendors.
  • perform cash management functions
  • assist with Administrative tasks such as sending out monthly communications to customers that provide accurate project budget vs. actual data and open invoices.
  • keep SquareWorks’ financial and operational systems (QuickBooks, Bigtime, Salesforce) up to date to enable accurate financial and operational reporting.
  • help develop reports as needed from one or many financial systems.
  • assist with various office management tasks including mail handling, facilitating office space reservations, coordinating meetings or events as needed, etc.
  • Manage SquareWorks’ Payroll and PEO (Insperity). This includes performing all payroll functions every two weeks and ensure that all Employees are paid timely and accurately.
  • Assist the founder with hiring and employee onboarding and offboarding functions
  • assist with projects to continue to streamline SquareWorks Administrative Functions.
  • work with SquareWorks’ Finance and Tax advisor on Budgeting, Planning and Forecasting, as well as Tax strategy and compliance.

You’re the ideal fit if:

  • you have at least 5 years of experience in all aspects of accounting, preferably in small company environments
  • you are extremely proficient in Excel, Outlook and the rest of the Microsoft suite of products
  • you are comfortable in the software industry, particularly in ERP or Business Applications, and want to be in similar environments
  • you have great attention to detail, are reliable, accurate, enthusiastic, energetic and positive
  • you take initiative with little direction; you aren’t afraid to speak up when you need clarification to execute your duties well and on-time
  • your former colleagues and peers say that you love a challenge, aren’t afraid to roll up your sleeves, bring new ideas to the table, and look at processes with a critical eye to figure out how to be more efficient or effective
  • you are highly responsive and naturally prioritize client needs and requests
  • you personify SquareWorks Consulting’s core values: Responsiveness; Dedication (you embody a customer-first mindset), Problem Solver, Collaboration and Thoroughness

Why Work at SquareWorks Consulting

You will have the opportunity to learn with a team who takes stock in each other and in our willingness to further our own career paths through knowledge sharing. Our team likes to learn new skill sets, and we take pride in our ability to be an extension of our clients when it comes to solving their business challenges.

Employees in similar roles say their experience at SquareWorks Consulting has been a big resume builder, that they were pleasantly surprised by the amount of responsibility they were given. We gravitate toward an entrepreneurial atmosphere in- and outside of the office, and we don’t believe you should have to come into the office every day to get your work done well. That said, one of our core values is Responsiveness, which is our competitive advantage amongst our competitors.

SquareWorks Consulting is a premier business solutions hub and NetSuite partner. We are collaborative and customer-centric problem solvers who provide responsive and high-quality experiences when implementing or improving our customers’ NetSuite environments – no matter how complex or simple the solution may be.

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