From the desk of Jordan Villemaire, a seasoned member of the SquareWorks Consulting Professional Services team for over three years, comes an exciting update on NetSuite functionality.
In this post, Jordan explains how the new “View and Approve” role can reduce licensing costs while ensuring key team members have access to necessary financial oversight and approval functions without needing to input data. If you’re looking for a more cost-effective solution for your team, read on to discover how this new role can enhance your NetSuite experience.
The new View and Approve Role
NetSuite recently released new functionality to allow for the creation of a new role, called “View and Approve”, which offers businesses a cost-effective way to optimize their licensing while ensuring that team members still have access to crucial financial oversight and approval capabilities.
What this means for businesses:
- Cost Savings
This “View and Approve” role sits in-between a Full Access role and an Employee Center role, with different pricing and a different level of access. NetSuite licenses are a significant business expense, and the creation of a new license type that is cheaper while still allowing the user to access key financial functions is a game-changer. This option is particularly beneficial for small and medium businesses who require multiple forms of access based on their organization’s unique requirements.
- Tailored Access
This role can view a wide variety of records throughout NetSuite, as well as approve all the standard accounts payable transactions within NetSuite, including POs, expense reports, time sheets, bills, bill payments, invoices and journal entries.
An ideal use case would be an executive or member of the C-Suite who needs NetSuite access in order to review financials, approve transactions and generally be tapped into the day-to-day financials of their organization and be able to see what is going on in the system without needing the ability to enter transactions. This role simplifies their user experience while providing all the tools necessary to stay informed.
- Enhanced Efficiency
With this new role, executives, managers, and other approvers can seamlessly review financials, approve transactions, and stay connected to the organization’s financial processes without needing training for full NetSuite functionality.
- Increased Controls
By limiting editing and creation permissions, this role helps organizations maintain control over their system while still providing visibility. This reduces the potential for accidental changes and ensures compliance with internal controls.
NetSuite’s constant innovation with new features like “View and Approve” ensures businesses of all sizes can make the most of their investment. If you’re looking to maximize efficiency, control costs, and improve how your team interacts with NetSuite, now is the time to explore this functionality.
Looking for personalized assistance with your NetSuite environment to manage your financial functions and accounts payable?
Check out SquareWorks NetSuite Premium Support Plans: https://squareworks.com/support/
