At SquareWorks, we’re committed to delivering continuous improvements to Automate, our NetSuite-native financial automation platform. The following recent enhancements are designed to further streamline your accounts payable processes so your team can put more focus on strategic initiatives rather than manual processes.
Invoice AI Enhancements: Smarter Invoice Processing
Invoice AI is our next-gen OCR designed to process invoices faster and more accurately, reliably handling even your most unique vendor invoice formats.
Improved Line-Level Data Extraction
Processing invoices with complex table structures can be challenging for any automation system. Invoice AI has been enhanced to better handle these complex tables, providing more accurate line-level data extraction.
This improvement means:
- More precise capture of line items, unit prices and quantities
- Better handling of nested tables and irregular formatting
- Reduced need for manual corrections during invoice review
Subsidiary Field Updates Directly from the Inbox
We understand the importance of efficient data management, especially when working with invoices across multiple subsidiaries. With our latest update, you can now update the subsidiary assigned to an invoice directly within the Inbox.
Simply click the actions menu and select “Update Fields” to modify the subsidiary without leaving your current view. Available subsidiaries are automatically filtered based on your NetSuite user role permissions, ensuring proper access controls.
Extended Multi-Currency Support
For organizations operating globally, we’ve extended our multi-currency support by displaying the corresponding currency symbol in the Inbox amount column. This enhancement provides immediate visual confirmation of the invoice currency, reducing potential confusion when processing invoices from various regions.
New AP Dashboard Portlet
We’re excited to introduce a new AP Dashboard Portlet that can be added directly to your NetSuite home dashboard. This powerful addition provides:
- At-a-glance visibility into your invoice processing status
- Quick access to bills requiring review, submission or approval
- Streamlined navigation directly into the SquareWorks Automate Suite
- Real-time counts of items requiring attention
This dashboard enhancement helps finance teams stay on top of their accounts payable workload without navigating away from their NetSuite home screen, saving valuable time and ensuring nothing falls through the cracks.
Payment Automation: Enhanced Control and Branding
Our Payment Automation is designed to streamline your accounts payable process with the most efficient and secure way to send payments, all without leaving NetSuite.
Company Logo in Payment Remittance Emails
First impressions matter, even in payment communications. You can now include your company logo in payment remittance emails that automatically go out to vendors. This enhancement creates a more professional, branded experience for your vendors and reinforces your company identity.
Improved Payment Release Experience
We’ve enhanced the ‘Release Payments’ functionality to group transactions by business entity and aggregate the total amount for all currently selected payments. This improvement provides:
- Better visibility into payment batches
- Clearer understanding of payment totals by business entity
- More efficient review and approval process
Advanced Vendor Onboarding Updates for Payments
We’ve enhanced our Advanced Vendor Onboarding capabilities to better support the payment process, creating a more seamless experience from vendor setup to payment execution.
- Automate payment method can now be captured during vendor onboarding
- Enhanced bank routing number validation for greater accuracy in payment setup
Coming Soon: Cross-Border Payments
We’re excited to share that we’re actively developing cross-border payment capabilities, with plans to release this upgrade to our Payment Automation solution in the coming months. This new functionality will:
- Simplify international transaction processing directly within NetSuite
- Expand global payment options without requiring external systems
- Provide transparent fee structures and competitive exchange rates
- Integrate seamlessly with existing SquareWorks Automate environments
This addition will provide a true end-to-end solution for all your vendor payment processing, whether domestic or international.
If you’re a current customer, click here to request early access!
Looking Forward
Ready to explore how the complete SquareWorks Automate platform can transform your financial operations? Schedule a consultation with our team of NetSuite and AP automation experts.
