We are very excited to announce the release of SquareWorks Consulting’s Advanced Bill Management Bundle for NetSuite (now AI-Enabled OCR and Invoice Scanning, part of SquareWorks Automate AP Automation Suite). This 100% NetSuite-Native bundle will allow companies to streamline their Procure to Pay process by enabling a world-class, paperless AP environment within NetSuite. We will be making this bundle available as of March 1st, 2019.
What exactly does the Advanced Bill Management Bundle have to offer that NetSuite out-of-the-box does not have?
For starters, a quick and simple way to capture and track incoming vendor invoices. With our bundle, you’ll be able to drag-and-drop one or many invoices at once directly into NetSuite for processing. Documents can be automatically added to NetSuite for processing using a dedicated email account designed solely for this process. Additionally, the list of incredible features also includes unlimited storage of digital invoices.
Our UI design will make your company’s process to capture vendor information significantly more efficient by providing a side-by-side view of the Vendor Invoice and the data that needs to be captured. Your Accounts Payable staff will be able to assign an “AP Owner” (or you can auto-assign invoices if necessary) and an “Invoice Owner” which will allow organizations to easily route invoices for approval before they are queued for payment. The Vendor Invoice screen is fully configurable and can be adjusted to meet every company’s needs.
Our Advanced Bill Management Bundle incorporates flexibility to accommodate all possible procurement policies. For those organizations using Purchase Orders, you can setup the bundle to allow for an easy 3-way matching process. Once a vendor is selected, a list of available Purchase Orders will be available for selection:
Upon selecting the Purchase Order, our Bundle will auto-populate the PO details so that the person creating the invoice can easily match it to the digital copy of the invoice shown on the right side of the screen.
Once the invoice has been captured and submitted for approval, any NetSuite user (including Employee Center Licensed Users) will receive a (fully configurable) notification that a new invoice is pending their review. Once they log into NetSuite, they’ll be able to access all of their invoices via the Employee Center section:
Upon opening the Invoice, they’ll be able to easily review and confirm if the invoice is ready to be paid. If they need to hold the payment or if the invoice was assigned to them by mistake, an easy-to-use comments section facilitates the interaction between AP and Business Users:
Once the Vendor Invoice is fully approved, the Advanced Bill Management Bundle can easily auto-create its corresponding Vendor Bill and automatically attach the copy of the vendor invoice to the Vendor Bill record. This will reduce not only the number of clicks within NetSuite but also the amount of Emails between the Accounts Payable Team and the rest of the organization.
How much does the Advance Bill Management Bundle cost?
This bundle is only $4,999/Yr. and it comes with unlimited vendor invoice storage. If you are a subscriber of SquareWorks’ Professional Premium Support Plan, you can get this bundle for only $2,999/Yr. As part of this launch, we will be offering a 50% discount for the first year and a complimentary implementation of the bundle for up to 16 hours. This offer is valid through April 30th, 2019.
At SquareWorks Consulting, we aim to bring a superior experience with our products and services. We look forward to bringing a better Procure to Pay experience to the NetSuite community!