In the realm of NetSuite, efficiency and accuracy are paramount, especially when it comes to managing financial transactions. Manual invoice processing has long been a tedious and error-prone task for organizations of all sizes. However, with the advent of Optical Character Recognition (OCR) technology and advanced Artificial Intelligence (AI) algorithms, a new invoice processing era has emerged with automation.

OCR technology converts scanned or digital documents, such as invoices, into machine-readable formats. OCR algorithms recognize and extract text from these documents, enabling the conversion of paper-based or image-based invoices into searchable and editable digital files.

While OCR technology extracts text from documents, AI algorithms take data capture to the next level by analyzing and processing the extracted information. These algorithms leverage machine learning techniques to train models that can accurately identify and match relevant data points within invoices. This technology revolutionizes the way invoices are handled in NetSuite, offering significant benefits that positively impact businesses AP processes worldwide.

Benefits of Automated Invoice Processing in NetSuite

1. Enhanced Accuracy

Since OCR and AI extract data from various invoice formats, such as paper-based invoices, PDFs, and scanned documents, manual data entry is significantly reduced resulting in less human errors.

2. Increased Efficiency

Automated invoice processing streamlines the entire workflow, allowing businesses to process invoices in a fraction of the time. Instead of spending hours manually uploading and entering data, employees can focus on more value-added tasks.

3. Cost Savings

By reducing the amount of manual data entry, automated invoice processing results in substantial cost savings for businesses. The elimination of time-consuming data entry tasks leads to increased productivity and efficiency, ultimately reducing operational costs.

4. Improved Compliance

Automated invoice processing validates data against predefined rules and policies, flagging errors to ensure compliance and minimize financial risk.

5. Enhanced Data Insights

Organizations can leverage data analytics from their invoices to gain valuable insights, identifying trends, monitoring spending patterns, and negotiating favorable terms with vendors.

How SquareWorks Automate AI-Enabled OCR & Invoice Scanning Feature Can Help

With SquareWorks AI-Enabled OCR and Invoice Scanning, organizations can transform their AP process without ever leaving NetSuite. Gone are the days of printing invoices or manually sorting them. SquareWorks AI-Enabled OCR and Invoice Scanning allows you to effortlessly capture invoices directly from your inbox by forwarding PDF invoices. Once uploaded, the OCR technology swiftly scans each document and auto-populates as many details as possible such as vendor information, invoice number and line items, ensuring accuracy and reducing the risk of errors. SquareWorks’ OCR technology will learn and adapt as your organization processes more invoices, gradually reducing the need for manual data entry.

Reviewing invoices becomes a breeze as you can conveniently access and review bills within NetSuite’s native Vendor Bill form, without the need to switch platforms. SquareWorks offers flexible OCR processing rules, empowering you to customize the solution based on your specific requirements. By defining rules and business logic, such as automatically filling subsidiary values or assigning invoice queue users, you can optimize the processing time and tailor the system to your unique workflow.

Conclusion

The integration of OCR technology and AI algorithms into invoice processing has revolutionized the way businesses manage their financial transactions. By automating the labor-intensive task of manual data entry, organizations can achieve enhanced accuracy, increased efficiency, substantial cost savings, improved compliance, and enhanced data insights. As technology continues to evolve, businesses embracing automated invoice capture stand to gain a significant competitive advantage in today’s fast-paced and data-driven business landscape.

SquareWorks is here to help you with the most advanced AP invoice automation engine built 100% for NetSuite. By leveraging SquareWorks OCR technology and AI algorithms, you can automatically capture invoice details into NetSuite and significantly speed up your invoice processing times. If you are interested in learning more about SquareWorks AI-Enabled OCR and Invoice Scanning solution, please click here.